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The Best Project Management Software (In-Depth Review)

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It’s every manager’s worst nightmare.

That ONE assignment that never seems to end. Nothing departs as scheduled and missed deadlines sneak around every area. You can’t remember the last time you roared. Your boss is mad and your employees stumble around trying to figure out what to do next.

You drive home wondering what went wrong and why the universe is working against you. If merely there was a better path.

It doesn’t have to be this way.

By choosing the right project management software, projects won’t throw you into that panic-inducing nightmare.

I’ve managed countless projections, hundreds of squads, and ricochetted around to every project management software you can think of.

From Wrike to Trello. Trello to Asana. From Asana back to Wrike.

Rinse and reiterate with every possible combination of tools on the market.

And you want to know a secret? It doesn’t matter which project management tool you use as long as you pick the right one and stick to it.

But to help construct your decision easier, I evaluated six of my favorite options and put together a directory of what to consider as you go through the process of choosing the right software.

The top 6 options for project management software

Zoho Projects– Best for versatilityWrike– Best for market teamsTeamwork– Best for remote teamsAsana– Best for small teamsSmartsheet– Best for enormous teams Trello– Best free project management software

How to choose the project management software for you

The best project management software for you depends on your projects’ complexity, the size of your team, and the features you need.

And choosing the right one can feel absurd because there are thousands of different tools.

So before we dive into my top recommendations, let’s talk about what to look for as you go through the process of finding the privilege software.

Number of users

Most project management software is charged on a per user per month basis. So, it’s crucial to understand how many sets it was necessary to and your budget.

If you have a large team with hundreds of users, you’re better off choosing an enterprise plan with custom pricing to get the most bang for your horse.

However, “if youre having” less than 15 parties, Asana is an excellent choice( free for up to 15 useds ).

And if you have fewer than three consumers, you can use Zoho Projects free of charge as well.

Project complexity

For simple and straightforward campaigns, basic project management software is all you need.

And you can probably get by using a free forever contrive with Trello, Asana, or Zoho Job.

However, as your projections get most complex, you need more robust peculiarities. So, you may need to upgrade to a paying program if you go with a basic project management software.

On the other hand, tools like Wrike and Smartsheet furnish well advanced and industry-specific abilities. But they come with a higher price tag.

Task administration

Task management is one of the most important features to pay attention to.

While most project management software includes basic task management, it’s important to consider the advanced abilities it was necessary to.

Do you need to create task dependencies? Maybe you need to create recurring duty on a daily, monthly, or yearly basis. Or perhaps you want to assign multiple parties to the same task.

This also includes things like πŸ˜› TAGEND

Checklists and due datesFile attachmentsTask archiving/ deletingTask prioritizationAutomationSubtasks

So, carefully consider how you plan to manage jobs and the exercise conduct facets you need before making any decisions.

Discussion facets

The best project management software includes internal discussion peculiarities like comments, meetings, or instant messaging.

This is an essential feature that lets you obstruct discussions reorganized and intact with the different enterprises or phases of your job. Preferably than searching through millions of emails, you can open the task and picture everything is attributable to it straight off.

All of my top recommendations include this in some faculty. But make sure the software you choose includes robust discussion aspects as well.


Every project and crew is different.

So it’s important that your project management software can adapt to meet your needs. Whether that’s a fully branded dashboard, the flexibility to scale, or improved functionality with the right consolidations.

Furthermore, think about how you want to view and share job progress. Different software offers different campaign goals, reporting, and analytics.

Start by creating a complete list of necessitated features and integrations.

Lastly, consider everything you need your software to do and speak to a sales team to make sure their implement can handle your first priorities within national budgets.

The different types of project management software

There are various different types of project management software. Some are much better than others while some are reserved specific for makes or firms with a large budget.

Let’s walk through them together.


All of my top recommendations are cloud-based software. This be interpreted to mean that the software live on a shadow server and you can access it from any web browser on any maneuver.

This is the preferred type for most customers because it’s easy to use, doesn’t require any infrastructure on your part, and you can access everything regardless of where you are.

You typically pay for this type of software on a per customer per month basis.


Different types of projects may require industry-specific solutions.

These make your life easier with pre-made templates, automated workflows, and more aspects specific to the types of projects you’re finagling.

Most of the software on this list offer solutions for manufactures like πŸ˜› TAGEND

Digital marketingManufacturingEducationReal estateConstructionSoftware developmentRemote teams

With that said, these companies also render standard dues at acceptable expenditures that don’t include industry-specific tools.

So you don’t have to use these higher-priced mixtures unless you want to.

Most of these solutions come with custom pricing based on your specific needs. So they are able outside your budget, extremely if you’re a small company or a brand new business.


On-premise project management software lives on your servers, rather than on the gloom. And while it’s more secure, you can only access the software from manoeuvres on your network.

You too may need to install brand-new infrastructure or hire an in-house maintenance team to update and maintain the software for you.

This is why none of the recommendations on this list are on-premise mixtures.

Open API

Open API software is perfect for makes or if you’re interested in hiring a make to create a custom project management solution for your business.

This type of software is highly customizable but difficult to manage if you’re not a developer.

And this statu of customization isn’t necessary for most consumers. So, I didn’t include any open API software on this list.

# 1- Zoho Activity Review — The best for versatility

For most consumers, Zoho Projects is my top recommendation.

They offer a free forever strategy, and paid programmes start at exactly$ 3 per user per month. So, it’s fantastically cheap for small businesses and can scale as your business stretches.

Whether you’re administering simple or complex campaigns, Zoho has everything you need, including potent boasts like πŸ˜› TAGEND

Hosted file storageTask dependenciesRecurring tasksVisual workflow builderTime trackingTask assignments and prioritizationChats, forums, and feedsReporting and analytics

The drag-and-drop interface performs it easy to create workflows and racetrack project progress speedily. Plus, you can view programmes applying Kanban, Gantt, or calendar scenes.

Furthermore, their internal communication tools( chat, meeting, and feed) modernize team collaboration where it matters most.

You can also take advantage of more than 100+ built-in integratings with business tools you’re previously working to run and cope your business.

These integratings include Slack, Zapier, DropBox, and more.

Zoho’s proposes include πŸ˜› TAGEND

Free — up to 3 customers, two projects, and 10 MB of storageStandard –$ 3/ user per month and up to 10 activities( between 6 and 10 useds) Express –$ 4/ customer per month+ unlimited activities( between 12 and 50 customers) Premium –$ 5/ customer per month+ unlimited activities( between 15 and 100 consumers) Enterprise –$ 6/ user per month+ unlimited projections( for 20+ consumers)

Start your 10 -day free test to take Zoho for a test drive today.

# 2- Wrike Review — The best for market units

Over 20,000+ enterprises, including Google, Airbnb, and Dell, use Wrike to manage sell and sales projects worldwide.

With Wrike, your project management software adapts to meet your needs, rather than the other way around. And facets like habit workflows and dashboards, automation, and real-time communication make this an excellent choice for dynamic sell squads of all sizes.

You also get end-to-end visualization so you can hone in on problem areas while maintaining constant forward gesture with each project as a whole.

Furthermore, Wrike includes powerful marketing-specific templates including

Campaign managementProduct launchingMarketing operationsContent creationEvent administration

And you can combine those with standard the projects features like exercise control, proofing and acceptances, communication tools, and real-time progress visibility.

Project judgments include card, spreadsheet, Gantt, schedule, and tradition panoramas.

Wrike also includes seamless integrations with 400+ business tools, like Salesforce, G Mail, and Google Drive. So, you don’t have to worry about software incompatibility issues or anything like that.

You can start on their free forever plan for up to five customers, but you may find it limiting. Paid schedules include πŸ˜› TAGEND

Professional — $9.80/ customer per month( 5- 15 users) Business — $24.80/ user per month( 5- 200 consumers) Enterprise — Custom( 5- unlimited users)

They likewise offer accommodated plans for marketing units, but you have to contact them for a patronage mention. However, it includes specialty templates, Wrike Proof, and more.

Start your 14 -day free test or sign up for a free forever plan to get started today.

# 3- Teamwork Review — The best for remote squads

If you’re finagling a remote squad( or a soon-to-be remote team ), Teamwork is an excellent preference. Their remote work module is specifically for circulated units who are required to a flexible room to keep work moving forward.

20, 000+ squads plus big names, including Disney, Netflix, and Spotify, rely on Teamwork for their remote the projects needs — and for a good reason.

The software builds collaboration, exercise management, and project visibility a breeze regardless of where your team lives( and exertions ). And as Teamwork says, “Just because you’re not in the same office doesn’t mean you can’t be on the same page.”

This remote project management software includes excellent pieces like πŸ˜› TAGEND

Internal chat softwareCentralized workspacesBoard viewsCustom project templatesWorkload balancingTime trackingGantt plots

Furthermore, you can pick and choose which software you need. Or, you can save 49% by bundling all of Teamwork’s software together.

At $35/ mo per consumer( minimum of five working consumers ), it’s more suitable for businesses with a good budget. But, their project management module alone is much more affordable, starting at $10/ mo per consumer.

Alternatively, you can start with a free forever plan for up to five useds and two projects. This is an excellent choice for small teams or fast-growth business.

Sign up for a 30 -day free experiment to try Teamwork’s remote project management solution today.

# 4- Asana Review — The best for small teams

Asana was a very good hand-picked for crews of up to 15 beings.

And with millions of users covering 190+ countries throughout the world, you can rest assured you’re in good hands.

Their free forever contrive includes 15 sets, unlimited undertakings and projections, assignees, due dates, and everything it was necessary to( aside from a few boosted boasts) to manage campaigns of all sizes efficiently.

With Asana, you can map out even the smaller paces of every project to ensure forward movement and racetrack your team’s progress along the way.

Furthermore, you can enjoy peculiarities like πŸ˜› TAGEND

Drag-and-drop board viewsTimeline viewsAutomated workflowsWork solicits and formsCalendar viewPortfolio overviewsWorkload balanceCustom fieldsReusable templates

Not merely that, but the part interface is beautiful and easy to steer.

You can choose between pre-made industry templates or compose your own to get your team on track in no time.

And with 100+ incorporations including Adobe, Slack, Gmail, Chrome, Drive, and more, you can rest easy knowing Asana frisks well with the tools you’re already expending.

Plus, you can share records, communicate, and share feedback all in one neighbourhood.

With a free price tag( for up to 15 customers ), Asana’s hard to beat. However, if you outgrow the free design, you can upgrade to one of their paid strategies, including πŸ˜› TAGEND

Premium — $10.99 per customer per monthBusiness — $24.99 per used per monthEnterprise — patronage pricing exclusively

Sign up for a free forever contrive to get started with Asana today!

# 5- Smartsheet Review — The best for vast crews

Smartsheet is a dynamic project management software built for enterprises and massive teams. However, the solution is flexible enough to suit businesses and projects of all sizes.

They specialize in rapid-movement programmes with a ton of moving personas. So, you can trust Smartsheet for even the most complicated projections.

With Smartsheet, you can gain end-to-end project visibility with grid, card, Gantt, and schedule viewpoints. Furthermore, you can gather data from species, automated workflows, and recurring tasks to see what you need to see, and when.

However, the application move beyond critical the projects. It’s an award-winning work execution platform that’s easy to implement, oversee, and maintain.

Plus, 75% of fortune 500 business use Smartsheet to get things done.

So, you’re in good company.

All schemes also include on-demand customer support, incessant education information, education+ certification curricula, and consulting services to help you make the most of your new project management software.

And you likewise get collaboration tools, all four job ends, and substantial mobile apps/ integratings with every programme.

While Smartsheet is overkill for most small businesses, it’s an excellent selection for vast companies and enterprises looking to streamline their business manages.

Their paid means include πŸ˜› TAGEND

Individual — $14 per month Business — $25 per used per month( minimum of three useds) Enterprise — practice( enterprise-grade features and tools) Premier — habit( initiative+ premium features and implements)

Sign up for a 30 -day free experiment to try Smartsheets risk-free with no credit card required.

# 6- Trello Review — The best free project management software

If you’re on a close-fisted plan, Trello was a very good free project management software.

Plus, millions of users, including Pinterest, Peloton, Fender, and Costco, rely on it to map out and administer assignments of all shapes and sizes.

It’s an excellent tool for basic visual project management for any type of project, from dwelling improvement and side bustles to sell campaigns and full-blown business operations as well.

Trello usages timbers, placards, and directories to organize assignments, determining it a familiar and comfortable programme. You can drag and stop placards, move cards to brand-new boards, and cross tasks off as you go along.

Furthermore, you can create automatic workflows with rule-based initiations, schedule dictations, and more.

Plus, the free forever intention includes intuitive pieces like πŸ˜› TAGEND

Unlimited personal boardsUnlimited cards and lists1 0 MB file attachmentsUp to 10 team boardsBasic automationAnd two-factor authentication

It’s an excellent solution for teams of all sizes since everyone can join for free. However, you need to upgrade to a pay programme if you need more than ten team boards.

And if you outgrow the free propose, you can upgrade to an inexpensive compensate plan for more advanced boasts. Trello’s paid plans include πŸ˜› TAGEND

Business Class — $9.99/ customer per monthEnterprise — $17.50/ customer per month

Sign up for a free forever strategy to get started with Trello today.


Zoho Projects is my# 1 recommendation for most useds, starting at precisely$ 3 per consumer per month with an lengthy free forever hope as well.

However, there isn’t a one-size-fits-all project management solution.

So, make sure you understand your needs and requirements before making any decisions. And don’t forget to use the criteria we talked about as you go through the process.

What’s your go-to project management software?

The post The Best Project Management Software( In-Depth Review ) loomed first on Neil Patel.

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